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Executive (I)
Tuesday, 22nd October, 2013

REPORT TO:10
DECISION NUMBER:PH/111/2013
EARLIEST DATE FOR DECISION:22nd October 2013

THE APPOINTMENT OF EUROPEAN ELECTRONIQUE TO PROVIDE DATA STORAGE, COMPUTE POWER AND BACK UP SOLUTIONS
Matter for Consideration:
To approve the appointment of European Electronique as the Council's partner to modernise the data storage, compute power, back up infrastructure and associated professional services following a tendering exercise.
Information:
As outlined in the previous decision Cabinet Member Decision PH75/2012, a formal tendering exercise was undertaken in August/September 2013 to select a partner to modernise the Council's data storage, compute power, back up infrastructure. The Council invited tenders through the Government Procurement’s Service Commoditised IT Hardware and Software (CITHS)Framework.

European Electronique has provided the most economically advantageous tender and it is the intention to enter into a formal agreement.
Does the information submitted include any exempt information?NO
Legal Considerations:
The Project is in line with the Council’s Contracts Procedure Rules and authority has been sought from the Head of Procurement.
Personnel Considerations:
None
Financial Considerations:
The costs of the commission will be met from within existing expenditure within the Council’s Capital Programme for the new office development and existing revenue within the ICT budget. The total contract value over a 5 year period is £1.8Million
Performance Management Considerations:
The introduction of the new infrsatructure will provide a more effiecient, flexible, faster IT environment which enhance the productivity of the Council's workforce Performance will be managed via contract including robust performance indicators and contract management procedures.
Risk Management Considerations:
A new contract needs to be in order to migrate from the data centre at Progress House to the New Council offices. Risk will be integrated as part of the overall approach to project management. The appointment of a specialist service provider will help minimise risk
Relevant Officer:
Carmel McKeogh, Deputy Chief Executive
Relevant Cabinet Member:
Councillor S. Blackburn
Consultation Undertaken:
Consultation has been taken with the Leader of the Council at regular meetings and with the Cabinet Member for Phones and IT with Assistant Chief Executive and Heads of Service
Background Papers:
Is this a key decision?NO
Is the decision required in less than 5 days?NO
Recommendations:
To approve the appointment of European Electronique as the Council's partner to modernise the data storage, compute power, back up infrastructure and associated professional services subject to a standstill period.
Reasons for Recommendations:
It is essential that the Council enters a new contract before the move to the new Council Offices. This is necessary to relocate the Council's key information systems from the Progress House Data Centre to the new offices.
Is the recommendation contrary to a plan or strategy adopted or approved by the Council?NO
Is the recommendation in accordance with the Council’s approved Budget?YES
Other alternative options to be considered:
None
Policy, Overview, and Scrutiny Committee Chairman (where appropriate)
Date Informed: N/A
Date Approved: N/A
DECLARATION(S) OF INTEREST (if applicable)
None
Decision:
The Leader of the Council agreed the recommendation as outlined above namely: The appointment of European Electronique as the Council's partner to modernise the data storage, compute power, back up infrastructure and associated professional services, subject to a standstill period.
Date:22nd October 2013
Reason for Decision:
It is essential that the Council enters a new contract before the move to the new Council Offices. This is necessary to relocate the Council's key information systems from the Progress House Data Centre to the new offices.

Date of Publication:		22nd October 2013


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